Water, Light and Streets Committee Meeting Minutes

DATE: Wednesday, July 5th, 2017
PLACE: City Hall Council Chambers
Time: 1:24
ROLL CALL:
Barfield Present
Hall Present
McGuire Present
Taylor Present

Moved by Alderman Mike Hall and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on 6-7-2017 as presented;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea


Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on purchasing chemical for the mosquito sprayer in the amount of $ 4,900.00 from LD Supply;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea



Alderman Chad Lewis passed out a proposal locating the streets that need to be reviewed and discussed in Hospital Addition. Chick Street has a stop sign but located to far back to see oncoming cars. A discussion to move the stop sign up to the corner without interference to Dr. Heine’s parking lot was one way to help fix the issue. Speeding has always been an issue in the subdivision but a stop sign is not to be used for controlling that.



Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action to proceed with a study for a 4-way stop sign at the streets of Jon and Chick in Hospital Addition;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea

HMG representative Doug Hawes requested the Payment Application #9, Project 2 for the Combined Sewer Separation.

Moved by Alderman Buford McGuire and Second by Alderman Charles Barfield to recommend to the full Council to take action on Pay Application No. 9 for the Combined Sewer Separation Project No. 2 in the amount of $420,263.81 to ACIX;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea

There was no motion made but the consensus was to request another bid from Jason Cates for the street improvements in Pheasant Cove Subdivision before committing payment/reimbursement. Jason has installed curb and guttering along with 2 extra inches of asphalt meeting our standards of roadways. He would like the reimbursement from the base amount and we pay the extra. All agreed the 1967 Ordinance addressing codes for roadways and subdivisions needs amending. We need to include curb and guttering, drainage guidelines for our storm sewers and include the depth of rock and asphalt for our streets set to our standards.



We need to dispose of 90 used transformers to Solomon Corporation who’s paying $1.86 per KVA with no warranty. They will recondition the salvageable transformers and scrap the rest.




Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on an Ordinance Approving Sale of Transformers to Solomon Corporation @ $1.86 per KVA;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea

Alderman Mike Hall stated he has had complaints of people going through trashcans. They open the bags scattering its contents in the alleyways. The police have been called on this matter and stated it is not against the law once it’s at the curb. When the man is confronted he gets belligerent with the homeowners. We need to enforce the Nuisance Ordinance siting littering and/or disorderly conduct. A trespassing sign will help the homeowner gain some authority. This has been an ongoing occurrence in many neighborhoods and they’re worried about their private information being stolen.

Mr. White came before the Committee thanking them for the extension on his 3 properties located on 2nd Street. He has taken one of the mobile homes down and is in the process of the disassembling the second. He stated has come into another piece of property on 12th Street that will need to be demolished. He requested 30 days to give a time frame to begin the demolition could be done on 12th Street. He assured the Committee he will continue to maintain the yard.
Moved by Alderman Charles Barfield and Second by Alderman Buford McGuire to adjourn;
MOTION CARRIED: TIME 2:05
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea


















DATE: Wednesday, June 7, 2017
PLACE: City Hall Council Chambers
Time: 1:00
ROLL CALL:
Barfield Present
Hall Present
McGuire Present
Taylor Present

Moved by Alderman Charles Barfield and Second by Alderman John Taylor to approve the minutes of the previous meeting held on 4-12-2017 as presented;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea

HMG representative Doug Hawes requested the awarded bid for the 12th Street project go to Council for approval and we pay Payment Application #8, Project 2 for the Combined Sewer Separation.

Moved by Alderman John Taylor and Second by Alderman Charles Barfield to recommend to the full Council to take action on the 12th Street Sanitary Sewer Improvements Project Bid in the amount of $1,176,885.00 from ACIX;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on Pay Application No. 8 for the Combined Sewer Separation Project No. 2 in the amount of $607,760.41 to ACIX;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea

JK Thomas needs the following two motions; the existing concrete mount be redone and built true to size at the WFP. The masonry work will be done by ACIX. The repairs on high service pump #2 have already been completed with payment approved. The second motion is for the blowers that are 16 years old needing maintenance.

Moved by Alderman Mike Hall and Second by Alderman Charles Barfield to recommend to the full Council to allow ACIX to remove old concrete base and pour new true to size in the amount of $2,000;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea


Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on maintenance of blowers from Paducah Gear & Machine Company in the amount of $2,246.00; (low quote)
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea


Street Superintendent Stoney Barrett came before the Committee requesting the following two motions to replenish stock for the light department.

Moved by Alderman Mike Hall and Second by Alderman Charles Barfield to recommend to the full Council to take action on the purchase of 55 poles for the light department in the amount of $11,000.00 from Eddies Poles, LLC;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea


Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on the purchase of Primary Underground Cable from Anixter in the amount of $5,650.00 (low quote);
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea


*Updates
The consensus to purchase a new used truck for the Public Works will be on the agenda for June 12 Council.
The uptown bathrooms and nearly complete and want to give acknowledgement/praises to all who have given their time to make this happen. We are waiting on heat/air and lavatories. HMG has ordered the handicap railing and will be ADA compliant.
Moved by Alderman John Taylor and Second by Alderman Charles Barfield to adjourn;
MOTION CARRIED: TIME 1:22
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea





















DATE: Wednesday, April 12, 2017
PLACE: City Hall Council Chambers
Time: 1:00
ROLL CALL:
Barfield Present
Hall Present
McGuire Present
Taylor Present


Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on 3-22-2017 as presented;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea


*No action on uptown the restrooms, discussion only. The bathrooms are needed for the tourists and will benefit our uptown merchants. We made an offer to a local resident for his empty lot uptown but he rejected the offer. The restrooms will be located behind Super City Antiques on city property. Aldermen’s Chuck Short and Mike Hall along with the Mayor are making this happen before the Annual Superman Celebration. Discussion of changing the parking to angle versus parallel to accommodate more vehicles, no decision was made. The carnival during the Superman Celebration will be held at the Riverfront this year due to new business construction at the old Clark School location.

Frank Walsh at the WWTP stated it has been since 2007 that the pump has been worked on. The bearing is going out and needs permission to proceed with repairs with Cardinal Pumps out of Saint Louis.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action to proceed on issue with High Service Pump #2;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea



The following motion is the 10% retainage payment on materials and labor stated John Weider with HMG.

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on Pay Application No. 7- Final for the influent Mechanical fine screen replacement in the amount of $65,000.00 to DBIA;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea

Massac Nursery will do our annual flower baskets for last year’s approximate amount and will bring to Council for a motion including price.

Moved by Alderman Mike Hall and Second by Alderman David McManus to recommend to the full Council to take action on proceeding with flower baskets for the uptown and downtown business districts;
MOTION CARRIED:
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea

Parks & Recreation Director Pris Abell stated she will need to order pool chemicals and will bring to Council for a motion including pricing.

Moved by Alderman Charles Barfield and Second by Alderman John Taylor to adjourn;
MOTION CARRIED: TIME 1:44
Barfield Yea
Hall Yea
McGuire Yea
Taylor Yea




DATE: Wednesday, February 8, 2017
PLACE: City Hall Council Chambers
Time: 1:00
ROLL CALL:
Barfield Present
Hall Present
McManus Present
Taylor Absent

Moved by Alderman Charles Barfield and Second by Alderman David McManus to approve the minutes of the previous meeting held on 1-18-2017 as presented;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

Frank Walsh requested the following motion for Matt Holt upon his 1 year anniversary.
Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action for the Wastewater Operator Certification Training and testing for Matt Holt from the Environmental Resources Training C enter at SIUE Class to be held from May 22nd-26th, 2017 with travel time from May 21st-26th, 2017. Total costs for travel, lodging, meals and class not to exceed $1,900.00;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

No motion was needed to repair the damage claim from sewer separation work next to Fat Edd’s. We can fix this in house within the Mayors spending cap. When the final cost for the repairs are calculated, we will bring back to Committee.

JK came before the Committee with information on the new Senate Bill (SB550), Preventing Lead in Drinking Water Bill, passed Monday, January 16th, 2017. The law was designated to protect children by testing their drinking water for lead. The rules are to include testing requirements, training requirements, and notification of results. Community water systems are to complete a comprehensive inventory of lead service lines in their system by April 15, 2018 and update that information annually. They are to notify potentially affected residences of construction or repair work on water mains, lead services lines, or water meters at could potentially increase lead levels in drinking water. Notification is not required if the inventory shows that the water system being worked on is lead-free.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on the Marberry Drive Sanitary Sewer Replacement Proposal in the amount of $34,000 from ACIX;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

The Right of Way Permit for Clearwave Communications was discussion only. Clearwave has requested permission to construct/install, operate and maintain a new fiber optic cable along multiple streets in the City of Metropolis. The cable will be placed crossing and/or along the following rights-of-ways under the jurisdiction of the City of Metropolis.

Doug Hawes with HMG stated the 12th Street Sewer project has been sent off for permits and will go out for bids. The construction and repairs will begin June of this year. He also informed them the bar-screens and plumbing at WWTP are finished. The epoxy will be applied followed by the screens to start back up. The Sewer Separation project is coming along and we are monitoring it daily.

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on Massac County Court House assistance;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on structure 064-3050 on Old Marion Road from Brown & Roberts Inc.;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

The Electronic Recycling is Saturday, March 4th, 2017 from 8am-3pm at 300 Front Street. This is for our city residents only and will need to provide ID. We will have two trucks available to accept recycle goods. A list of items will be in the City Clerk’s and Mayor’s office. Tires are the only things not accepted.

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on hosting an electronic recycling event on Saturday, March 4th, 2017 with Clean Earth, Inc.;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent


Moved by Alderman Charles Barfield and Second by Alderman David McManus to adjourn;
MOTION CARRIED: TIME 2:00
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent





DATE: Wednesday, February 8, 2017
PLACE: City Hall Council Chambers
Time: 1:00
ROLL CALL:
Barfield Present
Hall Present
McManus Present
Taylor Absent

Moved by Alderman Charles Barfield and Second by Alderman David McManus to approve the minutes of the previous meeting held on 1-18-2017 as presented;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

Frank Walsh requested the following motion for Matt Holt upon his 1 year anniversary.
Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action for the Wastewater Operator Certification Training and testing for Matt Holt from the Environmental Resources Training C enter at SIUE Class to be held from May 22nd-26th, 2017 with travel time from May 21st-26th, 2017. Total costs for travel, lodging, meals and class not to exceed $1,900.00;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

No motion was needed to repair the damage claim from sewer separation work next to Fat Edd’s. We can fix this in house within the Mayors spending cap. When the final cost for the repairs are calculated, we will bring back to Committee.

JK came before the Committee with information on the new Senate Bill (SB550), Preventing Lead in Drinking Water Bill, passed Monday, January 16th, 2017. The law was designated to protect children by testing their drinking water for lead. The rules are to include testing requirements, training requirements, and notification of results. Community water systems are to complete a comprehensive inventory of lead service lines in their system by April 15, 2018 and update that information annually. They are to notify potentially affected residences of construction or repair work on water mains, lead services lines, or water meters at could potentially increase lead levels in drinking water. Notification is not required if the inventory shows that the water system being worked on is lead-free.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on the Marberry Drive Sanitary Sewer Replacement Proposal in the amount of $34,000 from ACIX;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

The Right of Way Permit for Clearwave Communications was discussion only. Clearwave has requested permission to construct/install, operate and maintain a new fiber optic cable along multiple streets in the City of Metropolis. The cable will be placed crossing and/or along the following rights-of-ways under the jurisdiction of the City of Metropolis.

Doug Hawes with HMG stated the 12th Street Sewer project has been sent off for permits and will go out for bids. The construction and repairs will begin June of this year. He also informed them the bar-screens and plumbing at WWTP are finished. The epoxy will be applied followed by the screens to start back up. The Sewer Separation project is coming along and we are monitoring it daily.

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on Massac County Court House assistance;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on structure 064-3050 on Old Marion Road from Brown & Roberts Inc.;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent

The Electronic Recycling is Saturday, March 4th, 2017 from 8am-3pm at 300 Front Street. This is for our city residents only and will need to provide ID. We will have two trucks available to accept recycle goods. A list of items will be in the City Clerk’s and Mayor’s office. Tires are the only things not accepted.

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on hosting an electronic recycling event on Saturday, March 4th, 2017 with Clean Earth, Inc.;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent


Moved by Alderman Charles Barfield and Second by Alderman David McManus to adjourn;
MOTION CARRIED: TIME 2:00
Barfield Yea
Hall Yea
McManus Yea
Taylor Absent





DATE: Wednesday, November 16, 2016
PLACE: City Hall Council Chambers
Time: 1:00
ROLL CALL:
Barfield Present
Hall Present
McManus Present
Taylor Present

Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on 10-26-2016 as presented;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on the Industrial Park farm project with a one year contract with Gary Bryant at last year’s contract fee;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea

Moved by Alderman David McManus and Second by Alderman Mike Hall to recommend to the full Council to take action to proceed on painting of sidewalks along Market Street (uptown area);
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea



UPDATES*

The Committee was given information on an electronic recycling and will bring back after the first of the year. A brochure and proposal from CJD E-Cycling was in the packet to look over and bring back for later discussion. This company charges by the pound.

Frank Walsh with WWTP made a correction from a motion that came out of the 10-26-2016 meeting. He still needs the pump ordered and was in his budget. The pump has a 6-8 week turnaround. The consensus was to go ahead and order the materials needed.

The Mayor gave an Abatement update saying we are now concentrating on dilapidated exteriors and garages since the weather has changed. We are looking into the safety of these homes and the landlords are still renting them out. The wiring and plumbing of these homes would not pass an inspection. The Committee has a copy of month of October abatements to view.

HMG gave updates on the active projects with the City. The pay request for the Sewer Separation project #2 will be coming soon. Several repairs have been made from collapsed pipes and have fixed the storm sewer. We will be approving payment # 5. We are starting design for the 12th project after the utilities have been marked and the surveying complete. The Splash Pad Park plans have been finalized. We are ready for the permitting and engineering. The Marberry Drive sewer quote came in lower than expected. We can do a lot of in-house work on that job. The conversion at the Water Filtration Plant is still coming along. We are texting the water making sure it is free from any bacteria; we always have negative results. December we will begin the influent screen project.

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to adjourn;
MOTION CARRIED: TIME 1:38
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea

















DATE: Wednesday, July 13, 2016
PLACE: City Hall Council Chambers
Time: 1:00
ROLL CALL:
Barfield Present
Hall Present
McManus Present
Taylor Present

Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on 6-8-2016 as presented;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea

The motion to take action on vacating 1st Street between Cherry and Yasoda Streets was only discussion. A represented from River Ag of Illinois Inc. came to inform the Committee we will not need to vacate; we only need to cross over or under the street. They are going to add another bulk tank and were told by John Weiter with HMG to go under with a separation of 18”. The road in question could be capped off at Cherry Street and closed but will need to investigate bringing back to Committee for further discussion.


The payment is for the screen and hydraulics leaving out the 10% retainage fee until the work is completed and inspected informed Doug Hawes with HMG.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on Payment No. 1 to HMG Constructors for the Influent Screen Replacement at the WWTP in the amount of $153,978.75;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea


John Weiter with HMG asked for a motion to proceed on Phase 2 at the Water Treatment Plant. We have completed Phase 1 removing a third shift and installing all the automation. We are changing the plant from Class A to Class B. The difference is Class A is a surface water plant and has a man on site while B is a well plant going through a filtration and no man power needed on site. The newly installed alarm will alert us if things go wrong during the night; we still need people throughout the day checking chemicals. We will need to remove the cones that have not been in use for the last 10 years to save costs of maintaining and repair the roof and structure. This cost of this project will be $785,000.00. John stated he will meet with the EPA in Springfield explaining in detail then will ask them to come to the site here in Metropolis. A 6 month start time is predicted to begin construction.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action to proceed on Phase 2 at the Water Treatment Plant;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea

Doug Hawes with HMG noted the motion is for 17 manholes leaving 3 left to complete the project.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on Payment No 4 for the Interceptor Manhole Rehabilitation Project in the amount of $133,033.50 to Visu-Sewer;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea

*UPDATES

The Combined Sewer Separation Project is going from West to East completing 6, 7 and 8 Streets currently working on 9th Street.

Frank Walsh asked for his annual motion of a blanket purchase for chemicals needed at the Waste Water Treatment Plant. There was discussion if we could obtain better pricing getting the products for both plants and was told the price we have is the lowest.


Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on blanket PO to Brenntag in the amount of $110,000 from July 2016 through June 2017 for Sodium Hypochlorite and Sodium Bisulfite at the Waste Water Treatment Plant;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea


The cost of each dehumidifier is $3,428.00 and will be used in the pump and the filtration room.

Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to the full Council to take action on the purchase of two additional dehumidifiers for the Water Treatment Plant from Sylvane in the amount of $6,856 ($3,438 each);
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea


*Discussion only on the motion to sale of property for building homes on city owned property. There has been inquires on the property on 4th Street to divide out in 100x100 lots with a price set for each lot. After the home was built and sold the lot would be paid for. Discussion that we do not want to get into the real-estate business but would like to see homes built and on the tax roll. The homes would be 2 and 3 bedrooms and built using floodplain regulations.

Chief Masse came before the Committee with suggestions that all side streets be 20 miles per hour unless otherwise posted to eliminate speeding in residential areas and subdivisions. The cost of signing all the streets was questioned and if we could do that against a state law of all residential areas are a speed of 30 miles per hour. We will look further into this and get back to the Committee stated Chief Masse. No motion was made for the speed issues on Carter and other subdivisions.

Discussion for a new pole to be installed overhead for maintenance Woodhaven and will do all the work in-house.

Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to the full Council to take action on truck testing for the Light Department in the approximate amount of $3,000-$3,500;
MOTION CARRIED:
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea


Corporate Council shared with the Committee electrical updates and say there has been more inquiry for solar panels from our citizens. We need a policy in place since the Governor has been an advocate for solar. We have an electrical efficiency program where $20,000 for lighting is allocated annually. The new applications have a few changes but are available. We already have helped business in town with this efficiency program.

We have been looking into pre-paid meters and more CO-OPS are going to these types of meters. Simply pay as you go and will be alerted when you need to add more kilowatts using your phone or coming into the office. This will also save needed time in the Light Department not having to go out and shut off meters for non-pay

*The Mayor acknowledged all the hard work and dedication from our employees cleaning up the streets after the tornado last week.


Moved by Alderman Charles Barfield and Second by Alderman David McManus to go into Executive Session for item listed on the agenda; TIME 2:10
MOTION CARRIED
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea





Moved by Alderman Charles Barfield and Second by Alderman David McManus to approve the minutes of the Executive Session and that they remain closed;
MOTION CARRIED
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea



Moved by Alderman Charles Barfield and Second by Alderman David McManus to adjourn;
MOTION CARRIED: TIME 3:04
Barfield Yea
Hall Yea
McManus Yea
Taylor Yea








DATE: Wednesday, May 4th, 2016
PLACE: City Hall Council Chambers
Time: 1:00
ROLL CALL:
Barfield Present
Carrell Present
Hall Absent
McManus Present

Moved by Alderman William Carrell and Second by Alderman David McManus to approve the minutes of the previous meeting held on 4-22-2016 as presented;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea

J.K. Thomas came with two bids for the dehumidifiers choosing Sylvane who offers free shipping and lowest quote.

Moved by Alderman David McManus and Second by Alderman William Carrell to recommend to the full Council to take action to purchase of dehumidifiers for the Water Treatment Plant from Sylvane in the amount of $6,856.00 (free shipping);
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea

John Weider with HMG discussed the Waste Water Treatment Plant Influent Screen saying Design Build will give us a savings of $140,000 instead of Bid Build. This will eliminate the bidding process and can be more selective choosing the contractor. We have previously done Design Build jobs and find it works well saving time and money. We have addressed our plant issues by fixing the things that needs fixed and now addressing the bar screen. This will be a 3 month lead time paying Prevailing Wages. We will buy our equipment for the job saving mark-up prices and the contractor will be involved from the beginning. When bidding added risk is padded in the job. HMG recommends to the Committee Design Build.
Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on the Task Order for the Water Treatment Plant Influent Screen;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea

The next motion is to purchase an Energy Auditor, a piece of equipment that monitors the quality of electricity that comes in. The auditor detects how voltage changes if the establishment is having issues. We can rent this when we need it or pass the following motion for purchase.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on the purchase of an Energy Auditor from Anixter in the amount of $1,964.00 for the Light Department;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea


Moved by Alderman William Carrell and Second by Alderman Charles Barfield to go into Executive Session for item listed on the agenda;
MOTION CARRIED
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea


Moved by Alderman Charles Barfield and Second by Alderman David McManus to approve the minutes of the Executive Session and that they remain closed;
MOTION CARRIED
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea

*Notes
The Mayor noted he has received quotes for the chairs that need replacing in the Council room and will have them delivered this week.


Moved by Alderman Charles Barfield and Second by Alderman David McManus to adjourn;
MOTION CARRIED: TIME 1:50
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea















DATE: Tuesday, February 16th, 2016
PLACE: City Hall Council Chambers
Time: 1:38
ROLL CALL:
Barfield Present
Carrell Present
Hall Absent
McManus Present

Moved by Alderman David McManus and Second by Alderman William Carrell to approve the minutes of the previous meeting held on 1-28-2016 as presented;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea

UPDATES:

Scott Rakers and his colleagues from HMG made a presentation on the preliminary study of the Safe Route to School project. The study was on pedestrian safety and drainage problems. The drainage can be fixed by increasing the pipe size, filling in the pavement dips which will increase parking and a larger drain opening to let the water flow faster will solve some of the issues found in the study. The corners and ramps at the intersections are not ADA compliant and will need to be addressed. We will submit these findings to IDOT for review and wait for grant funds and federal funding to open up applications. The cost amount of this project will be $379,000.00. MES (Metropolis Elementary School) is in the process of expanding making the consensus of the Committee to have HMG meet with their architect before making a commitment. The Mayor questioned if we could do the concrete work in-house to save costs and was told yes with Scott suggesting we could ask the school to share the costs with an Intergovernmental agreement. Scott also gave a brief update on Brookport Safe Routes to School to the Committee.




The Mayor explained the following motion was to replenish the materials that were stolen at UCC and/or during events held in the City of Metropolis that were innocently taken.



Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on low quote received from Brownstown Electric Supply in the amount of 6,200 to replace cable that was stolen (used during Superman Celebration, Encampment, ect..)
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea

Frank Walsh gave the Committee two bids for the needed repairs on the roof at the WWTP, after discussion giving American Roofing the bid.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on roof repairs for the Wastewater Treatment Facility with American Roofing & Construction, INC. in the amount of $11,460.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea

Frank Walsh also has the next motion providing two bids for discussion.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on a purchase for the dosing pump replacement from Flo-Systems in the amount of $9,870.00 plus freight;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea

NOTES*
Frank Walsh stated he will need 32 adaptors and 644 feet of chain and will budget these items in 2017.
Chad Vance gave a brief update on the CSO saying Visu-Sewer is in town after winter delaying the start date. There are two difficult manholes they have ahead of them taking longer to line and wanted to alert the Committee in-case they get calls. One of the areas is Harrah’s and the other is in front of the nursing home.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to adjourn;
MOTION CARRIED: TIME 2:30
Barfield Yea
Carrell Yea
Hall Absent
McManus Yea



















DATE: Thursday, January 28, 2016
TIME: 1:15 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Carrell Present
Hall Present
McManus Absent

Moved by Alderman William Carrell and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on 12-10-2015 as presented;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Yea
McManus Absent


J.K. Thomas representing the WTP gave a brief update on the fluoride in our water saying in 1959 the government made it a requirement to add fluoride to the water to improve oral health benefits. There is a new Bill # 5383 in place trying to repeal mandatory Fluoridation to water. We are in perfect compliance but we are over fluoriding our residents back then we didn’t have the products we do today to protect our teeth.

The estimate from Kemper Technology Consulting to consolidate both servers onto one large server will save money since we do not have to purchase new licenses or reinstall any data. The Incode Server is 5 years old and out of warranty for 2 years. The Data Server is 3 years old and expired on 01/18/2016. Kemper Technology Consulting has recommended the following motion at the cost of $16,255.75.

Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to recommend to the full Council to take action on a new computer server for City Hall from Kemper Technology Consulting in the amount of $16,255.75;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Yea
McManus Absent

Doug Hawes from HMG updated the Committee about the manhole project. The rising waters have delayed the project and are now waiting on Visu-Sewer of MO, LLC to come. We have done the necessary repairs needed in-house saving money. Doug added we are preparing for Phase 2 on the Long Term Control Plan waiting approval from EPA who’s reviewing the documents now. Once they are approved we will have our preconstruction meeting and begin the project. We will have a Public Hearing for the CSO February 22, 2016 prior to the Council Meeting.


NOTES*
Frank Walsh noted completion of the repairs on the clarifier at the WWTP will begin taking a week to 10 days.

Ken Kovac with DJK Links stated we had to remove a sonic firewall to bring us up to full speed capacity.


Moved by Alderman Mike Hall and Second by Alderman Charles Barfield to adjourn;
MOTION CARRIED: TIME 1:22
Barfield Yea
Carrell Yea
Hall Yea
McManus Absent

















DATE: Thursday, December 10, 2015
TIME: 1:15 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Carrell Absent
Hall Present
McManus Present

Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on 10-21-2015 as presented;
MOTION CARRIED:
Barfield Yea
Carrell Absent
Hall Yea
McManus Yea


Kevin Gaden representing IMEA came to talk to the Committee and answer any concerns we are having. He began with a compliment to Corporate Counsel Rick Abell for all the hard work and dedication he has given to IMEA being on the board for 7 years. He stated we are fortunate as a city to have at hand his knowledge of information and resources. There are concerns of rising costs of electricity but Kevin stated we are in a low bracket and keeping pricing costs efficient. There are some towns that have extreme high and lows which do not help the customers; Metropolis gives its residents an even consistency on their bills. IMEA is always a step ahead of making sure we offer the best prices and stay on top of new ways to generate power services. IMEA is still the best all-around source to choose from using their insight, diverse resources and leadership for retail competitive choices in the buying market.

John Wieter representing HMG came before the Committee asking for the following motion to for the manhole rehabilitation. We are saving approximately $60,000 by doing some of the work in-house. We will get the materials ordered and start to install mid to late January and will take up to 2 months with weather factored in.




Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on quote for items to be purchased regarding interceptor manhole rehabilitation in the amount of $7,594;
MOTION CARRIED:
Barfield Yea
Carrell Absent
Hall Yea
McManus Yea

The bid proposal from Russell Electric for the Water Treatment Plant includes installation for lighting and security camera package in the amount of $65,000.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on cost estimates for chemical feed improvements at the
Water Treatment Plant as presented;
MOTION CARRIED:
Barfield Yea
Carrell Absent
Hall Yea
McManus Yea

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action regarding bids for sewer separation Phase 2 with Amrent Contracting, INC. in the amount of $5,954,287;
MOTION CARRIED:
Barfield Yea
Carrell Absent
Hall Yea
McManus Yea

Moved by Alderman David McManus and Second by Alderman Mike Hall to adjourn;
MOTION CARRIED: TIME 2:52
Barfield Yea
Carrell Absent
Hall Yea
McManus Yea

















DATE: Wednesday, July 1st, 2015
TIME: 2:35 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Carrell Present
Hall Present
McManus Present

Moved by Alderman William Carrell and Second by Alderman David McManus to approve the minutes of the previous meeting held on 6-17-2015 as presented;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Yea
McManus Yea


Rick Lane, Dan Hanson and Joe Lane representing Bulldog Systems, Inc. came back to present a newly revised contract locking in a flat rate of $13.50 for 5 years. Rick Lane co-owner of Bulldog stated they need the cities contract in order to keep the Transfer Station running. Alderman Mizell commented bids should be taken for the job to make sure we are getting the best rate for our residents. They will continue to pick up bulk items set out by the trash cans and maintain the carts. The two annual clean up weeks will continue as they have in the past. The Mayor inquired again to Bulldog what to do about electronic pick up and was told they will work something out for Metropolis.

Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to the full Council to take action on the proposed contract with Bulldog Systems, Inc. for 5 years for a flat $13.50;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Yea
McManus Abstain




UPDATES:

Chad Vance with HMG told the Committee Safe Routes to School is making continual progress.
He also needed guidance from the Committee since our LTCP had a June time frame to complete our listed items. We still need to have our manholes lined but have misplaced 4 and Ron’s Septic says he can locate them for an approximate price $3,500. Chad noted if we allow the contractors to locate them it would be triple the price. The consensus was to let Ron’s Septic Service find the manholes and put out for bids the lining of the manholes. The manhole lining was an EPA requirement in the Long Term Control Plan.


Moved by Alderman David McManus and Second by Alderman Charles Barfield to adjourn;
MOTION CARRIED: TIME 3:07
Barfield Yea
Carrell Yea
Hall Yea
McManus Yea











DATE: Thursday, May 7th, 2015
TIME: 1:00 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Carrell Present
Hall Present
McManus Present

Moved by Alderman David McManus and Second by Alderman William Carrell to approve the minutes of the previous meeting held on 4-23-2015 as presented;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Yea
McManus Yea

Frank Walsh informed the Committee the WWTPs permits have been approved after several attempts. We need to have the Task Force meet and review with discussion giving direction of time frame.

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to take action on new permit with IEPA at the Waste Water Treatment Plant;
MOTION CARRIED
Barfield Yea
Carrell Yea
Hall Yea
McManus Yea


Discussion only:

The repair/vacation accounts have been discussed to again decide upon a fee which will allow non-metered services to be used. The maximum Kw usage discussed was 200 to be eligible for this service; once the 200 Kw is reached you will revert back to a regular full service account. The fee discussed was $30.00 leaving the $5.00 minimum up to 50 Kw. There was discussion why 200 was the cap but after seeing many active accounts using less than or barely over in Kw usage it was understood.

J.K. Thomas noted the following motion had three bids and took the low quote. He also felt we need to review our fees for hook up service; current charge is $50 cost is $300. The call out fee needs to be changed as well he added, the current charge is $25 the labor cost is $35.

Moved by Alderman William Carrell and Second by Alderman Mike Hall to recommend to the full Council to take action on quotes for repair/replacement of Well #6 motor/pump with Layne in the amount of $17,723.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
Hall Yea
McManus Yea




Moved by Alderman Charles Barfield and Second by Alderman Mike Hall to adjourn;
MOTION CARRIED: TIME 1:56
Barfield Yea
Carrell Yea
Hall Yea
McManus Yea







DATE: Thursday, April 23rd, 2015
TIME: 1:00 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Carrell Present
McManus Present
Mizell Present

Moved by Alderman David McManus and Second by Alderman Jerry Mizell to approve the minutes of the previous meeting held on 3-5-2015 as presented;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea


Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on the purchase of the low quote from Straeffer Pump for the repair/replacement of failed plant dosing pump in the amount of $9,973.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea


Moved by Alderman David McManus and Second by Alderman Jerry Mizell to recommend to the full Council to take action on the possibility of purchasing 2 pumps (monies appropriated in this year’s budget) for a reduced price of $9,699.00 each (potential savings of $558.00 for 2 pumps);
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea



Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to take action on the purchase of the low quote from Straeffer Pump for the repair of spare ABS Pump at Woodhaven Lift Station in the amount of $1,939.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to take action on the purchase tapping sleeve and valve for 6-inch fire protection line at Aramark building in Industrial Park from Imco in the amount of $1020.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea

Woodhaven residents are not connected to our sewer and when the rate increase was adjusted it bumped them up as well they have asked we lower the rate to $25.00 till they hook on our utilities. They are still using a septic system and until our lines are ran out there.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on making a recommendation for establishing a $25./month sewer rate for Woodhaven residents until such time as the city installs new sewer facilities and the residences may be removed from their septic systems; (Continuation of a previous Committee direction)
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea

Discussion only: The U.S. 45 Lift Station replacement project will come in phases and easements needed. We will have the engineers bring information back to the Committee before we proceed;

Darrell Canada has taken the test in Springfield to qualify for spraying and will be taking Keith Stokes place hiring in as contract labor. He will continue the same contract that has been offered in the past.

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to take action to hire mosquito sprayer at an hourly rate of $15.00 per hour;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea


Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to take action to accept low quote from Quint Utilities & Excavation for demolition at 811 Broadway in the amount of $2,200.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea


Moved by Alderman Jerry Mizell and Second by Alderman David McManus to adjourn;
MOTION CARRIED: Time 1:43
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea























DATE: Thursday, March 5th, 2015
TIME: 1:00 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Carrell Present
McManus Present
Mizell Present

Moved by Alderman David McManus and Second by Alderman Jerry Mizell to approve the minutes of the previous meeting held on 2-19-2015 as presented;
MOTION CARRIED:
Barfield Yea Carrell Yea
McManus Yea Mizell Yea


The Sub-Committee was formed to develop small empty lots the City owns. They will establish guidelines and goals to help citizens become homeowners. The City will give it’s blessings on this new Committee and work out an agreement for the properties owned. Once the land has been given and or purchased the City will no longer be involved and decisions will be left up to the Committee. The square footage approximately 800-1000 and Economic Development, incentives, HUD and other government entities will be sought out. Shop local or keep the materials to be purchased in Illinois was another consensus shared. Zoning issues needing address but should not be a problem. The newly formed committee could also inspire others with small properties to build the same type homes. Private sector homes will follow the same guidelines. The homes will improve the neighborhoods and put the lots back on the tax rolls.


The day tour taken to other water treatment plants showed us we can operate our plant effectively by changing our schedules which will eliminate overtime. We know there will be some overtime accumulated but not as much as we have paid out recently. Cross referencing and moving labors around will allow this to work. We admit the plant has flaws with design and installation and need to address those issues. We need to make new procedures and scheduling in order to make us more productive.


Chad Vance noted due to the weather Sarah Tebbe will be here another time.


Moved by Alderman David McManus and Second by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of one new chemical feed pump for MIOX system per lowest low quote from USA Blue Book in the amount of $1,179.95;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea

ITEMS DISCUSSED BUT NOT ON AGENDA:

Three items needed to be approved on the agenda for Monday, March 9th, 2015:

A water meter for Harrah’s barge needs to be ordered and a new Master Meter or meter components for Harrah’s Hotel and Casino both items from J.K. Thomas in WTP.

Stoney Barrett needed a motion to be put on the agenda to order new meters for our demand reading customers. The total will be $8,103.60 from HD Supply Power Solutions.

Moved by Alderman Jerry Mizell and Second by Alderman David McManus to adjourn;
MOTION CARRIED: Time 1:50
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea









DATE: Wednesday, February 4th, 2015
TIME: 1:00 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Carrell Present
McManus Present
Mizell Present

Moved by Alderman David McManus and Second by Alderman Jerry Mizell to approve the minutes of the previous meeting held on 1-15-2015 as presented;
MOTION CARRIED:
Barfield Yea Carrell Yea
McManus Yea Mizell Yea

The first order of business was to bring back discussion on Dan and Becky Whitley, 1 Hickory Lane in Woodhaven. The expenses incurred have been discussed at Council on January 26th, 2015 and was asked to bring back to Committee for further discussion. The Committee did explain to Mr. Whitley they took an oath to uphold the rules and regulations of our Ordinances and according to that the City was not responsible for the expenses incurred. Mr. Whitley again asked for consideration and not asking for Ordinances to be changed but consideration since he had proof the pedestal was once there. Dan stated Ameren changed his connection method but didn’t change the connection location. Alderman Mizell noted legal advice was given in a letter and the Committee will honor that advice. All felt the issues were extremely unfortunate but are bound to uphold the Ordinances. No action was taken.

Stoney Barrett noted this cable will be used for the new surgical center.

Moved by Alderman David McManus and Second by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of cable for the Light Department (low quote from Brownstown) in the amount of $5,625.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea
J.K. Thomas with WTP requests the next two motions to go to Council. The first motion is for water meter testing. The last test was in 2006 and these tests are reported to the EPA monthly. We will be testing 3 meters and asked for the consensus of the Committee since Midwest Meter Inc. was in town conducting tests, allow Harrah’s to be tested as well. All agreed their meter needed testing as well. The second motion had two quotes and IMCO was lowest for purchasing the 8” valve at the old Glove Factory.

Moved by Alderman Jerry Mizell and Second by Alderman William Carrell to recommend to the full Council to take action on water meter testing with Midwest Meter Inc. in the amount of $1,002.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea

Moved by Alderman William Carrell and Second by Alderman David McManus to recommend to the full Council to take action on line stop to replace valve on 8” pipe supplying the fire protection line at the old Glove Factory on 17th & Market Street with IMCO utility Supply in the amount of $4,275.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea

Chad Vance of HMG came to discuss the FEMA house asbestos inspection contracts. The proposals were discussed going with Freeman Enterprises Services, Inc. at lowest quote at $4,800.00. All agreed we need to address the issues and move forward.


Moved by Alderman David McManus and Second by Alderman Jerry Mizell to recommend to the full Council to take action on the FEMA house asbestos inspection contract selection with Freeman Enterprises Services, Inc. in the amount of $4,800.00;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea


Chad Vance also informed the Committee we heard back from Safe Routes to School bidders and the bids are not what we hoped for, they came back extremely high. We still need to complete the project by February 2016 since it is grant money. We do not want to turn the job in and release the grant money or we may not be eligible for another. That gives us two options; accept low bid and use MFT funds or we could reject it but will be out the engineer fees ourselves using general fund instead of MFT.
Alderman Midnight wanted to share there was new interest in our Industrial Park and will call a meeting as the details unfold.


Moved by Alderman Jerry Mizell and Second by Alderman David McManus to adjourn;
MOTION CARRIED: Time 1:58
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea





















DATE: Wednesday, January 15th, 2015
TIME: 1:00 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Carrell Present
McManus Present
Mizell Present


Corporate Counsel reiterated what was explained in the previous Water, Light & Street meeting when HMG gave their recommendation and what was presented at Council Monday 12th, 2015. The rate study findings with BMHG show the City where we are and where we need to be as a whole. We have used up our cash reserves and need to raise revenue and still stay competitive. The City dropped rates by 3 cents 2 years ago but we need to begin to build surplus again they were told. The members of Council agreed Monday evening to leave off the meter charge of $5.00 to the residents and slowly bring back the 3 cent increase. A rate increase sheet was given out to go over with the increases spread out over 1-3 years. This will build up of our reserves and allow us to continue to operate successfully. The PPA is a good rate level and we do not need to change that. If we divide up our 3 cents over 2 or 3 years we will reach the goal and still keep up at the bottom of the scale of comparison. We will break even with the first increase and build our reserves with the second and third years increase. This will allow us to have funds again for any disasters we face via weather or utility issues. The statement was made it is not something we need to do it is something we have to do in order to pay our bills. Another suggestion was for our repair accounts only needing to bring the base rate of .75 cents to $5.00. Discussion of adding a maintenance fee was mentioned for these accounts as well but will be on a different ordinance and brought back to Committee for further discussion. Passing the increase will ensure us of building our reserves and have money available for City expenses and weather disasters when they occur.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on proposed utility rate ordinance to implement the following electric rate increase: Year 1) 1.80, Year 2) 1.0 and Year 3) 0.5 and to institute a $5.00 minimum for electric. To be effective with the first billing cycle, February 1st, 2015;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea


Moved by Alderman Charles Barfield and Second by Alderman David McManus to approve the minutes of the previous meeting held on 1-7-2015 as presented;
MOTION CARRIED:
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea

Other mentionable notes were to address the light issue at the park and tennis courts; making more awareness/responsibility for shutting them off. Becky Whitley’s home was another topic of discussion since she had underground utilities and experienced low voltage. When we annexed Woodhaven into the City we took over the work completed by Ameren and deal with issues as they arise. The Ordinance 2002-01 shows underground and overhead utilities are handled differently. When we looked into the problem we discovered there was not a vault or pedestal from the transformer. Our responsibility as the City is from the transformer to the pedestal or vault stated Stoney Barrett. Her case was the line was run directly to the home from the transformer making it completely her responsibility.


Moved by Alderman Jerry Mizell and Second by Alderman Charles Barfield to adjourn;
MOTION CARRIED: Time 1:59
Barfield Yea
Carrell Yea
McManus Yea
Mizell Yea






















DATE: Tuesday, November 4th, 2014
TIME: 1:00 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Brown Absent
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on 10-8-2014 as presented;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on final pay request for the Crestview and Carter sewer replacement in the amount of $12,294.10;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

J.K. Thomas with the Water Treatment Plant came before the Committee giving an update on the MIOX Systems. The onsite tech came repairing the system but impressed upon us this unit is obsolete and will continue to need repairs at a costly rate to the City. Discussion for a new system led to the consensus to bring in HMG to evaluate the unit along with the plant operations. J.K. has two companies he would like to get quotes from for a new system that will meet the needs of the City having HMG present to hear their proposal. He also informed the Committee about the work repairs being done on Filmore Street saying they have nearly completed changing over the lines. They ran into difficulties on line locations according to the maps which took time to locate.


Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to full Council to accept a three year maintenance agreement with Crosspoint for the emergency power generation equipment in the amount of $8,515.48;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea


Super 8 Motel is asking for adjustments for the sewer rates; the discussion was Clyde Schmidt (owner) needs to give us permission to examine his Fort Massac Water bill to find out how many gallons are used. Our concern is only to figure what is discharged to figure a sewer rate.

The Landfill was the next order of business questioning if we need to keep a fulltime employee at the site. The tickets picked up at the Clerk’s Office are not paying for his wages to sit there when he could be useful in other places. The question was is it the City’s responsibility to provide this service while losing in the process.

No motion was made on the West Sub Station, discussion only on what could be done with the empty lot.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to adjourn;
MOTION CARRIED: Time 1:50
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea





DATE: Tuesday, August 19th, 2014
TIME: 1:00 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Brown Absent
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on 7-9-2014 as presented;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Chad Vance representing HMG came to discuss several motions on the agenda passing out data for all.
Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action to on Change Order #1 and Pay Request #1 in the amount of $176,587.90 from Amrent for the Crestview/Carter sewer main replacement;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on the 12th Street Preliminary Engineering Service Agreement;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Chad stated the next motions bid have extra padding added for minor things that might arise.
Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action to adopt Resolution to increase 2014 MFT in the amount of $295,000.00 with E.T. Simonds;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Chad Vance made a clarification saying the agenda stated $251,525.75 the correct total is $251,535.75.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on the 2014 MFT paving Construction contract awarded to E.T. Simonds in the amount of $251,535.75;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Chad Vance stated in the update on Safe Routes to School, we are waiting till January to put out for bids since they came in to high the first time. We are still hoping they will need work in the winter months and bid lower the second time around.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on the blanket purchase order for $100,000 for Sodium Bisulfite and Sodium Chlorite from Brenntag for the Disposal Plant;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea




Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on the blanket purchase order for $11,000 for polymer from S&S Services for the Disposal Plant;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action to proceed with scrapping the old standby generator at the Disposal Plant;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

The next two motions on the agenda will be taken back to Committees for further discussion.
1. Taking action for vacating a part of 16th Street lying east of Catherine Street.
2. Taking action on the placement of a 10 minute parking sign on either 10th Street or Ferry Streets by a Grand Affair by Memry.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to adjourn;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea



DATE: Wednesday, July 9th, 2014
TIME: 2:36 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Brown Present
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman Charles Barfield to approve the minutes of the previous meeting held on 6-18-2014 as presented;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

Ken Kovac came before the Committee saying we had good numbers for people using the internet access during the Superman Celebration week.

Frank Walsh came with quotes for the Committee for the following motion.
Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action recommending to purchase an Emergency Standby generator at WWTP from Cummins, Russell Electric and Parker in the amount of $42,971.38 plus rental (generator is a replacement);
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

J.K. Thomas had an invoice to present to the Committee from Cargill for the bulk salt for the MIOX system.


Moved by Alderman Charles Barfield and Second by Alderman William Carrell to recommend to the full Council to take action on the purchase of a load of bulk Hi-Grade salt for the MIOX system for the quoted price of $285 per ton and a total of $7,125.00 from Cargill Salt, (not to exceed 25 tons);
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

Moved by Alderman David McManus and Second by Alderman William Carrell to recommend to the full Council to take action allowing HMG to televise the storm sewer on 6th Street between Catherine and Ophia in the amount of $1,500 for 400 feet (an additional charge of $200 per hour will be charged if they have to wait for the city to clean the lines);
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

Chad Vance and Lindsey Linker representing HMG came to discuss the Carter/Crestview project saying the roads on this project are not in great shape to begin with by adding oil and chip would only add to the problems. The recommendation by HMG is to concrete the areas and to fix the cuts that were made.
Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action to proceed with Amrent to make repairs on Carter/Crestview project with concrete at a rate of $6.00 per square foot for an estimated cost of $27,000 (there will be a credit for doing away with oil and chip; also fixing Metropolis Street where Water Department made cut and cut for Soccer Field. (Amrent to hold off on seeding area until fall);
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea
No motion was taken on the work for the easement drainage.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to adjourn;
MOTION CARRIED: Time 3:17
Barfield Yea
Brown Yea
Carrell Yea
McManus Yea

















DATE: Wednesday, June 18th, 2014
TIME: 1:15 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Brown Present
Carrell Absent
McManus Present

Moved by Alderman Charles Barfield and Second by Alderman David McManus to approve the minutes of the previous meeting held on 5-14-2014 as presented;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on the purchase of 40 poles @ $288.00 each from Brown Wood Preserving Co., (low quote) for the Light Department;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea

Keith Davis stated this is a standard Emergency Management update needing Council approval to amend the Ordinance. This will also provide the city with benefits in the way of reimbursements and gives an option to implement and declare a state of emergency.





Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action amending the Ordinance establishing the department responsible for Emergency Management within the City (2010-02)and accepting the new revisions of the Emergency Operations Plan from IEMA;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea

Corporate Counsel explained the need for the electric rate study since the last one was done in 2006. The data will be gathered for 6 months from our customer data base by demand metering. This will make everyone pay fairly and not have the small business subside the costs for the large loads. The main focus is to get the job done keeping the prices low. A rate study identifies costs. BMHG will be responsible for the study.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to make a motion to take action to proceed with electric rate study with BMHG in the amount of $19,450;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea

Lindsey Lenker with HMG informed the Committee that the paperwork was submitted to EPA for the next phase of our LTCP. We could save money by not doing the bar screens at the WWTP and make the costs go from 8.8 million to 6.6 million. When we do our bid documents we will have a separate line item for the work on the bar screens giving us the option to choose to complete that job. The screens are listed as an option and can be delayed. She also stated if Ferry Street was left off the project we could lower the price not dealing with IDOT. We need to get our costs and then can see where costs can be cut back. Alderman McManus questioned since Broadway Street is a truck route will IDOT help with funds.

Devon DeJournett updated the Safe Routes to School project and commented the 2 bids came in higher than expected. George Jones and ET Simmons were the bidders. The scope of the project was set by the state and we can’t cut back so we should delay the project when the contractor’s construction season is over. The consensus was to reject the bids and begin again in the spring of 2015.
Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to make a motion to delay the Safe Routes to School project due to the higher than expected bids; we will begin again early Spring 2015;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea

2014 MFT Maintenance Paving update was also given with a handout map by Devon saying we are one step away from advertising to contractors. This is a typical MFT resurfacing project and expects everything to run smoothly.

Verbal Blakely came before the Committee with the request of the next motion and had 4 bids for the capacitors. She recommended the lowest quote with Fletcher Reinhart. This will go on next year’s budget and will do the installation in-house.

Moved by Alderman David McManus and Second by Alderman Kim Brown to recommend to the full Council to make a motion to take action to purchase 8 capacitor banks (5 autos, 3 fixed) from Fletcher Reinhart in the amount of $45,323;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea



Moved by Alderman Kim Brown and Second by Alderman Charles Barfield to recommend to the full Council to make a motion to take action on repairs to the AC at the Police Department;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea

As discussed but not on the agenda:
Moved by Alderman Kim Brown and Second by Alderman Charles Barfield to recommend to the full Council to make a motion to take action accepting lowest quote for boring on the Carter/Crestview Sewer Separation project from BKW in the amount of $15,350;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to make a motion to purchase parts to rebuild a MCCP (motor control center panel) bucket for the WWTP from Russell Electric in the amount of $1,896.00; labor included;
MOTION CARRIED:
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea

Moved by Alderman Kim Brown and Second by Alderman David McManus to adjourn;
MOTION CARRIED: Time 2:28
Barfield Yea
Brown Yea
Carrell Absent
McManus Yea




DATE: Tuesday, April 8th, 2014
TIME: 1:00 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Brown Absent
Carrell Present
McManus Present

Moved by Alderman David McManus and Second by Alderman William Carrell to approve the minutes of the previous meeting held on 3-19-2014 as presented;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Chad Murray with Mapping and Zoning stated the first motion on the agenda for a copy machine does not need discussion he did however want to remind the Committee we need to update our utility maps and will put a motion on the next W L & S agenda. We need to update from our current paper maps to digital mapping giving the ability to make changes when the city does. This item is already budgeted and should be purchased now since construction is currently being done so we can record the correct locations. The cost would start at $13,000.

Stoney Barrett with the Light Department explained we need to remedy the problem with the poles on Highway 45 at the entrance to Bullock Lane. The original polecrete used as a base to set the poles is not holding due to the moisture in the ground. The poles need to have concrete, a stronger base to hold them. The Mayor will put the motion on his report and price for the materials. There will also be a motion for the Light Department for cable to be used on the Carter/Crestview Sewer Separation project and stock. The motion will come with 3 bids with a 4 to 6 week delivery time.

Carter/ Crestview Sewer Separation project is still waiting on the last 3 or 4 easements and then we are ready to proceed.

The Mayor stated we have purchased the chemicals for the mosquito spraying and received the certificates needed for the 2014 year. Keith Stokes and Greg Bradford will do the job at the same rate.
Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on the 2014 mosquito spraying hiring Keith Stokes and Greg Bradford at the same rate of pay as last year and the same hours;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

The bowling alley construction is going well and plans to be open during the Superman Celebration. Lindell Eickholz and his wife Katheryn are excited about bringing family together with this newly renovated bowling alley.

The 12 Street project is funded with federal funding and needed a advertised bid to begin. We have received that proposal by HMG and will now move forward. The manhole issues needs to be address when the roads are repaired. A simple thing as a ring riser could solve the problem.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on retaining HMG as engineers for the 12th Street project;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Corporate Counsel wanted to inform the Committee Ameren did a 2-3 month study based on last year’s rates and out the 33 municipals Metropolis was second to last for the lowest rates. They will be here in May 12th to speak to the Council giving updates for the future outlook. The 5 year projection looks good but with prices changing all the time we need to stay on top of our reserve.

Alderman Carrell voiced his concerns about the Mutual Aid Agreement Resolution that was passed. The concerns were clarified by Corporate Counsel that our employees are protected and insured at all times.
Cedar Lane Subdivision has inquired again about annexing into the City of Metropolis and was told we couldn’t do that at the present time; we need to complete our current projects for our residents first.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to adjourn;
MOTION CARRIED: Time 2:04
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea








DATE: Tuesday, March 19th, 2014
TIME: 1:33 P.M.
PLACE: City Hall Council Chambers
ROLL CALL:
Barfield Present
Brown Absent
Carrell Present
McManus Present

Moved by Alderman Charles Barfield and Second by Alderman David McManus to approve the minutes of the previous meeting held on 3-5-2014 as presented;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Stoney Barrett with the Light Department asked a motion to be passed to order another Three Phase Transformer from Delta-Y Electric Company, Inc. we will be using our last two we own he stated.

Moved by Alderman David McManus and Second by Alderman Charles Barfield to recommend to the full Council to take action on the purchase of the transformers for inventory from Delta-Y Electric Company, Inc. in the amount of $15,950.00 for the Light Department;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea


Frank Walsh with our WWTP needs the following motion for repairs/maintenance from Parker Machine Shop.

Moved by Alderman Charles Barfield and Second by Alderman David McManus to recommend to the full Council to take action on the quote from Parker Machine Shop for $1,950.00 to pour the Babbitt bearings for the East Primary Sludge Pump for the WWTP;
MOTION CARRIED:
Barfield Yea
Brown Absent
Carrell Yea
McManus Yea

Corporate Co