Parks and Recreation Committee Meeting Minutes

DATE: Tuesday, September 29, 2015
PLACE: Council Chamber in City Hall
Time: 1:15
ROLL CALL:
William Carrell Present
Mike Hall Present
McManus Present
Jerry Mizell Absent

Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on 2-19-2015 as presented;
MOTION CARRIED:
William Carrell Yea
Mike Hall Yea
David McManus Yea
Jerry Mizell Absent

American Roofing and Orville Bailey Construction have both been contacted; Bailey Construction didn’t feel a new roof was needed. He is going to flood the roof to pinpoint the leak trying to repair before deciding a new roof is needed. Winter is approaching so the consensus was to give the Mayor authority to proceed. The last roof was thought to be in 2001.

Moved by Alderman William Carrell and second by Alderman David McManus to recommend to the full Council to make a motion giving authority to the Mayor to make repairs on the concession stand roof at the baseball field;
MOTION CARRIED:
William Carrell Yea
Mike Hall Yea
David McManus Yea
Jerry Mizell Absent

Moved by Alderman William Carrell and Second David McManus by Alderman to adjourn; Time 1:20
MOTION CARRIED:
William Carrell Yea
Mike Hall Yea
McManus Yea
Jerry Mizell Absent




















TIME: 2:06 p.m.
DATE: Tuesday, August 19th, 2014
PLACE: Council Chamber in City Hall
ROLL CALL:
William Carrell Present
Kim Brown Absent
McManus Present
Jerry Mizell Present

Moved by Alderman David McManus and second by Alderman Jerry Mizell to approve the minutes of the previous meeting held on 5-14-2014 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea

Pris Abell Director of the Parks & Recreation Department came before the Committee with Chad Vance representing HMG to discuss the fees overseeing the construction of the new pool bath house. She stated there are so many issues that arise with construction that we need someone there to answer questions. Chad said this included reviewing pay requests and continual updates to the Committee as well.
Moved by Alderman Jerry Mizell and second by Alderman David McManus to recommend to the full Council to take action on the construction engineering services agreement for the Franklin Park pool improvements not to exceed $30,000;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea
The Committee was also given two estimate sheets for discussion; Go Green Lawn Care, LLC to bring up the pH levels on the soccer fields and the Basketball Court Construction to be built at Fort Massac State Park.
The Mayor stated we can save money doing some of the things ourselves at the soccer fields and ask Ethen Sommer to give a bid on the aerating instead of using Go Green Lawn Care, LLC. He stated we didn’t need to do everything on this estimate but feels we have spent too much money to make our fields ready for fall ball not to fix the ph levels. We can also ask the high school what is their part in this since they will be using the fields as well. Pris stated she will ask Adam Farley a teacher there with a degree in chemistry what we can do and also bring in the Ag department for suggestions.

The second estimate was for the full size basketball court to be built in our local state park. Pris had gotten together the prices and is currently working with Chris McGinnis the Park Director @ Fort Massac and IDNR on this project. The consensus of the Committee was to proceed with the plan. A lot of the work can be done in-house to save money.
The following two motions will be put on Monday August 25th, 2014 agenda as discussed.
1) To accept the estimate from Go Green Lawn Care, LLC to bring up the pH levels on the soccer fields in the amount of $5,450.00

2) To proceed with the construction of a Basketball Court at Fort Massac State Park

Moved by Alderman William Carrell and Second Jerry Mizell by Alderman to adjourn; Time 2:35
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea


















TIME: 12:16 p.m.
DATE: Wednesday, May 14th, 2014
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Absent
McManus Present
Jerry Mizell Present

Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on 3-19-2014 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea

Due to the extreme winter the grass on the soccer fields didn’t get a good root system and will need to be reseeded and fertilized. Go Green Lawn Care, LLC (Adam French) has given us a new contract for the fields and needs to be approved in order to have the fields ready by fall. The first installment will be in this year’s budget the last installment on the 2015 budget. Adam will maintain the fields and give us a watering and mowing schedule. The new contract will include all fields.




Moved by Alderman Jerry Mizell and second by Alderman David McManus to recommend to the full Council to take action on the soccer fields accepting a new contract with Go Green Lawn Care, Inc;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea

Moved by Alderman David McManus and Second by Alderman Jerry Mizell to adjourn; Time 12:41
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea














TIME: 1:00 p.m.
DATE: Wednesday, March 19th, 2014
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Absent
McManus Present
Jerry Mizell Present

Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on 3-15-2014 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea

The first motion on the agenda is for the soccer fields and will be brought back to Committee for discussion. Bids were received from Lakeland Lawn Care and Go Green Lawn Care, LLC being the lowest for all 6 fields in the amount of $4,544.80.

Moved by Alderman Jerry Mizell and second by Alderman David McManus to recommend to the full Council to take action on the soccer fields with Go Green Lawn Care, Inc. in the amount of $4,544.80 with contract agreement and discount;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea
The motion on the agenda for the playground equipment for Washington Park was fixed in-house.

Pris Abell informed the Committee the Girl Scout House is needing gravel spread after a hard winter we will need to fill holes and level off the parking lot. There was discussion of removing the large tree causing damage to the roof at the GSH. Lindsey Park from the road to the court will need filling in. Parking issues in the Sports Park were discussed and the consensus was to put up signs in problem areas.

Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn; Time 1:35
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea







TIME: 1:00 p.m.
DATE: Wednesday, March 5th, 2014
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Absent
McManus Present
Jerry Mizell Present


Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on 1-15-2014 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea

The first motion on the agenda is for the soccer fields and will be brought back to Committee for discussion. The consensus was to have bid/bids on all 6 fields. The one bid received from Lakeland Lawn Care is for the larger fields only.

Parks and Recreation Director Pris Abell and Brad Hummert representing HMG addressed the Committee with the pool bathhouse bid quote. Evrard-Strang Construction was the low bid with the price of $788,000.00. Brad met with them discussing ways to bring down the total in order to get closer to the original projected cost. The original plan was to begin construction the first of the New Year and have it completed May 20th 2014; the grant expires December, 2015. There were several reductions made that lower the original price of the bid. The roof line was altered along with a simpler flooring used to name a few helped achieve the lower bid; several architectural features were simplified. Construction was delayed having to find ways to lower the cost factor to the city; we will have to open the pool and begin construction at the end of the season. The Mayor stated his concerns by not choosing to approve the motion to precede allowing Evrard-Strang Construction Inc. the bid. Parks Director Pris Abell also added we have 75 enrolled in our water aerobics program and most of the children who use the pool are all they have for their summer recreation. The OLSAD Grant will not be awarded or even considered again if we send the grant back was impressed upon to the Committee.

Moved by Alderman Jerry Mizell and second by Alderman David McManus to recommend to the full Council to take action on bid for the pool house bath;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea

Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn; Time 1:30
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea

















TIME: 12:30 p.m.
DATE: Wednesday, November 20th, 2013
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Present
McManus Present
Jerry Mizell Present


Moved by Alderman William Carrell and second by Alderman Jerry Mizell to approve the minutes of the previous meeting held on 10-1-2013 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
David McManus Yea
Jerry Mizell Yea




Parks and Recreation Director Pris Abell and Chad Vance representing HMG addressed the Committee with the pool bathhouse specs needing final approval to go out for bids. The specs are complete and ready for public inspection, the Health Department may make changes but we can make an addendum on those. Construction will begin the first of the New Year and will be completed May 20th 2014 if all goes according to plan. Demolition is included in the bid and the following motion will add to have the construction waste be taken to the transfer station.


Moved by Alderman Jerry Mizell and second by Alderman William Carrell to recommend to the full Council to take action on pool house bath specs to proceed with the bidding process and add an addendum saying construction waste be taken to the transfer station;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
David McManus Yea
Jerry Mizell Yea



Moved by Alderman William Carrell and Second by Alderman Jerry Mizell to adjourn; Time 12:51
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea
















TIME: 12:30 p.m.
DATE: Wednesday, November 20th, 2013
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Present
McManus Present
Jerry Mizell Present


Moved by Alderman William Carrell and second by Alderman Jerry Mizell to approve the minutes of the previous meeting held on 10-1-2013 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
David McManus Yea
Jerry Mizell Yea




Parks and Recreation Director Pris Abell and Chad Vance representing HMG addressed the Committee with the pool bathhouse specs needing final approval to go out for bids. The specs are complete and ready for public inspection, the Health Department may make changes but we can make an addendum on those. Construction will begin the first of the New Year and will be completed May 20th 2014 if all goes according to plan. Demolition is included in the bid and the following motion will add to have the construction waste be taken to the transfer station.


Moved by Alderman Jerry Mizell and second by Alderman William Carrell to recommend to the full Council to take action on pool house bath specs to proceed with the bidding process and add an addendum saying construction waste be taken to the transfer station;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
David McManus Yea
Jerry Mizell Yea



Moved by Alderman William Carrell and Second by Alderman Jerry Mizell to adjourn; Time 12:51
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea





TIME: 1:00 p.m.
DATE: Tuesday, October 1st, 2013
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Absent
McManus Present
Jerry Mizell Present


Moved by Alderman David McManus and second by Alderman Jerry Mizell to approve the minutes of the previous meeting held on 3-6-2013 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea




Parks and Recreation Director Pris Abell addressed the Committee with the pool bathhouse specs needing approval to take back to Council since the first motion was tabled; this project is funded by an OSLAD grant. HMG was present to answer any questions the Committee had on the specs and to clarify a misprint; the Mechanical/Storage was mislabeled the use is only mechanical means. After much discussion the consensus of the Committee was to make a private area for first-aid. Pris did comment that we need to approve the motion and stay on schedule or we forfeit the grant according to its terms.


Moved by Alderman Jerry Mizell and second by Alderman David McManus to recommend to the full Council to take action on plans for the pool as presented and to proceed with the Proposed Project Schedule;
MOTION FAILED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea



Moved by Alderman Jerry Mizell and Second by Alderman David McManus to adjourn; Time 1:21
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea









TIME: 1:04 p.m.
DATE: Wednesday, March 6th, 2013
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Present
McManus Present
Jerry Mizell Present


Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on 2-5-2013 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
David McManus Yea
Jerry Mizell Yea


Discussion of mowing bids took most of the meeting time. All agreed the bid was tainted prior to the bid openings. Ethan Sommer’s bid was discussed in open Committee meetings. The consensus was to have a fair bid. Some of the Committee members felt we should rebid since all bids were now out in the open. The only thing bad about that is the bids were already low, would they even make money if they bid lower. Alderman Corzine stated to Pris if we rebid we need to make sure we have all bases covered in the new bid package. Pris Abell commented it was already written in full detail. While the discussion was back and forth to bid all agreed Sommer did exemplary work. The rest of the Committee felt they should extend the contract to Sommer on past performance.
Tommy Reed asked to speak on his behalf telling the Committee he felt the City has not given him jobs unless it was a bid he found in the paper. While he understands everyone’s feelings on this tainted bid he feels if we didn’t want it to be bid, don’t waste the people’s time. He went on to say a bid is a bid; some he receives some he does not but that is the price of being in business. Tommy sadly added he felt he does more jobs in Joppa, Brookport and Paducah. Reed did compliment Ethan on a job well done and admired his ambition. He mentioned the PLA Agreement did hinder his bid by 20% and was told by Corporate Counsel we could revisit that again but it only pertained to jobs being $50,000.00 or higher.

Pris Abell addressed the Committee and commented on the subject of the mowing bids saying she felt there was nothing fair about the bid and it was tainted by the Committee meeting discussing his bid amount.

The Committee went into further discussion deciding if the mowing should be City Maintenance but all agreed we do not have the extra manpower to do all the mowing needed. We can’t hire an employee as cheap as we can to go out for mowing bids. The consensus of the Committee was to allow the Director of the Parks and Recreation Department make the decision of whom to hire and when. Another factor mentioned was to make sure that no city employee was working under any contract bid the City put out.

Moved by Alderman William Carrell and second by Alderman Kim Brown to recommend to the full Council to make a motion to extend the existing mowing contract with Ethan Sommer;
MOTION FAILED:
William Carrell Yea
Kim Brown Yea
David McManus Nay
Jerry Mizell Nay



The Committee went back into discussion and made the following motion.


Moved by Alderman Jerry Mizell and second by Alderman David McManus to recommend to the full Council to make a motion giving authority to the Park and Recreation Director to hire the summer mowing contractor from this point on and to transfer the 2013 appropriated mowing funds into the Parks & Rec budget;
MOTION FAILED:
William Carrell Yea
Kim Brown Yea
David McManus Yea
Jerry Mizell Yea

Corporate Counsel handed out a rough draft to the Committee to look at; Intergovernmental Agreement Between Hope Light Foundation and the City of Metropolis. This will be discussed in the next Parks & Rec Committee meeting.

Pris Abell told the Committee about places in the parks we need to make repairs.

Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn; Time 2:05
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


















TIME: 2:44 p.m.
DATE: Tuesday, February 5th, 2013
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Absent
McManus Present
Jerry Mizell Present


Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on 1-16-2013 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea



Discussion on placing new fencing to be put at the Soccer Complex all agreeing to do the whole area at one time. This will eliminate parking issues and keep the grounds intact.







Moved by Alderman Jerry Mizell and second by Alderman David McManus to recommend to the full Council to make a motion to take action on the fencing for Soccer Complex not to exceed $5,000;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea



MCYSA needs approval to place announcement board on concession building at the Sports Park baseball/softball field.

Moved by Alderman David McManus and second by Alderman Jerry Mizell to recommend to the full Council to make a motion to take action on placing the announcement board on concession building of the Sports Park baseball/softball field (purchase by MCYSA);
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea


Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn; Time 3:04
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea









TIME: 12:10 p.m.
DATE: Tuesday, January 16th, 2013
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Present
McManus Present
Jerry Mizell Present

Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on 10-3- 2012 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
David McManus Yea
Jerry Mizell Yea

Parks &Rec. Director Pris Abell recommended that Ethan Sommer continue mowing. The Committee decided to continue to go out for bids on mowing for a 2 year contract due to the amount of money involved. Pris will prepare mowing specs and get back to the Committee.


Alderman William Carrell gave out a Hope Light Agenda and went over the information with the Committee together.

Corporate Counsel handed out information as well to the Committee titled Requirements for Inter-governmental Agreement with Hope Light. Together they went over these details and key points that must be addressed and finalized. He explained what we approve needs to be done by Ordinance
Rudy Bess came before the Committee to discuss the Metropolis Lighthouse Project passing out information containing description, location, purpose and the history since the project began. The design and location plan was given to the Committee to review and see in detail. The location is still at Dorothy Miller Park. Rudy has high hopes of raising additional money to complete the project; money raised to date $24,460.00 and $42,000.00 is still needed. The Committee was told if or when the money runs out the project will stop and the City will not be held responsible. Lafarge had committed to furnishing the cement and Kotter would mix it but the contact from Lafarge is no longer with them. Kotter has agreed to sell concrete at a rate of $42.00 per yard and 30-35 yards of concrete will be needed for the base.
Rudy presented Metropolis Hope Light Foundation with a check for a $1,000.00 then Mike Murray presented Rudy with a Check for $10,000.00 to the Hope Light Foundation. Donations can be made locally for the Metropolis Hope Light Project @ City National Bank and or by purchasing a personalized brick for $35.00.

Moved by Alderman Jerry Mizell and Second by Alderman Kim Brown to adjourn; Time 1:55
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea



















TIME: 2:00 p.m.
DATE: Tuesday, October 2nd, 2012
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Absent
McManus Present
Jerry Mizell Present

Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on July 13th, 2012 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
David McManus Yea
Jerry Mizell Yea


Alderman Carrell gave an update and cost projections for the soccer fields for the maintenance in the spring.


Moved by Alderman Jerry Mizell and Second by Alderman David McManus to recommend to the full Council to take action on the 2 large soccer fields maintenance for 2013 with Sean Pegram in the approximate cost of $3,293.14;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea


Moved by Alderman Jerry Mizell and Second by Alderman David McManus to recommend to the full Council to take action on the 4 smaller soccer fields for spring maintenance for 2013 with Sean Pegram in the approximate cost of $11,350.00;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea


Pris Abell director of Parks and Recreation along with Chris McGinnis who is a member of the Tourism Committee and the site superintendent of Mermet Lake and Fort Massac are working closely together to make the annual Blues and Ques come together on June 28th -29th 2013; this is also the weekend of the Annual Archery Tournament held at Mermet Lake. This year the Blues n Ques event will be held at Fort Massac State Park; we are counting both events held that weekend to be a huge success.

Moved by Alderman Jerry Mizell and Second by Alderman David McManus to recommend to the full Council to take action on the Blues and Ques for 2013;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea

Pris also informed the Committee the bathhouse grant her and Sheryl Durham have submitted are now in the 3rd stage of process to be granted; they will go to Springfield to present the information October 30th, 2012.


HMG and Engineering Inc have merged together and will have more services to offer, keeping the Metropolis office as a hub.


Moved by Alderman William Carrell and Second by Alderman Jerry Mizell to adjourn; Time 2:24
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea


















TIME: 2:05 p.m.
DATE: Wednesday July 13th, 2012
PLACE: Council Chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Absent
McManus Present
Jerry Mizell Present

Moved by Alderman William Carrell and second by Alderman Jerry Mizell to approve the minutes of the previous meeting held on June 20th, 2012 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea


The Parks and Recreation Committee along with the Director Pris Abell had a meeting with the Soccer Association and Unit 1 to work out the details of the sports park to see who will be in charge of the concession stands and the fields. Alderman Carrell opened the meeting saying we should all work together and make this a great place for our children and leave this meeting with a better understanding of everyone’s responsibilities at the soccer field. Alderman Carrell went on to say there was a lot of preparation spent getting the fields ready to play on. The Association and Unit 1 worked out the details of the concession stand together and agreed to leave the City out of the arrangements. The Association will get with Pepsi or Coke to work out a contract. Pat Windhorst stated there was money left from the sign and Alderman Carrell asked if that could be used for the bulletin board and was told yes. He added the sign has been ready for a couple of months, just waiting on the parking lot to be finished. Striping was another issue they worked out between the two parties using the fields and have the striping machine for that. Parker Windhorst said they can and will do the striping when they use the fields. The City will continue to water. They have all agreed to help with the upkeep and mowing along with the City during the soccer season only.
Clint Green representing the Association did tell Corporate Council he will get a copy of the insurance to allow him to draw up the contract/agreement between the City of Metropolis and the Soccer Association. Mayor McDaniel wanted to add we as a City do the best we can and not to be critical of us but to work with us and come to us if we are doing something wrong. He continued to say if we all have good attitudes and work together we will make something this town can be and will be proud of for our children to enjoy and play on and make this a family oriented park. Goals for the fields were the next issue and Troy said the Association will buy the first one and maybe build the others and was told Chris Buchanan an employee of the City made the ones at Civitan and with a template can make anything. Discussion of what to do with the goals after the season came up and the Committee informed them; they are your goals but we suggest not leaving them at the parks for fear of destruction. The walking path from the parking lot to the two larger fields was the last item to be discussed and the City will pour the sidewalks for the park using some left over grant money.


Moved by Alderman William Carrell and Second by Alderman Jerry Mizell to recommend to the full Council to take action on walking path from parking lot to two large fields in the approximate cost of $5,000.00 using funds left over from grant money;
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea

Pris Abell the Parks Director had a request from a local church wanting to host a revival for 3 days at one of our parks and was told to let them proceed with the plans.



Moved by Alderman Jerry Mizell and Second by Alderman David McManus to adjourn; Time 3:22
MOTION CARRIED:
William Carrell Yea
Kim Brown Absent
McManus Yea
Jerry Mizell Yea

















TIME: 1:58 p.m.
DATE: Wednesday October 26th, 2011
PLACE: Council chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Present
McManus Present
Jerry Mizell Present

Moved by Alderman William Carrell and second by Alderman Kim Brown to approve the minutes of the previous meeting held on June 22nd, 2011 as presented;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


Alderman William Carrell had read to the Committee and the citizens present the History of the Memorial Park from a newspaper article dating May 26th 1937. He also read from a document titled City of Metropolis and Memorial Park Information 1839-1925. He had given the history and location on the Memorial Park. The Memorial Park was turned over to the City by the Massac County War Memorial Committee after the Shaft was in place and the park completed. (Apparently 4 years the Memorial Shaft was placed).

Ray Vaughn came before the Committee to see if the City would agree to allow the flag pole at the park be transferred to the other side of the monument. Mr. Vaughn feels the pole is on the wrong side. The Am Vets are not interested in moving the pole. He told the Committee it would be moved at no cost to the City. The new pole in question would be 35’ in height and would fly a 4x6 American Flag and a 3x5 POW flag. The VFW said they would help out with the funding. He also said the water lines were an issue at the park if we did get the flag put on the correct side. Ray again thanked the Committee for the lighting at the park. The Mayor told Ray Vaughn to talk to all 3 of the parties and bring us a letter stating everyone was agreeing to have the pole changed to the other side of the memorial and we would talk again. All the Committee had agreed to this saying this was really an issue between the organizations instead of a City issue unless we have evidence showing it was really place incorrectly.
There are copies of his articles in the Finance Committee folder if anyone is interested in the history I will make copies.


Moved by Alderman William Carrell and Second by Alderman Kim Brown to adjourn;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


















TIME: 1:56 p.m.
DATE: Wednesday June 1st, 2011
PLACE: Council chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Present
McManus Present
Jerry Mizell Present

Moved by Alderman David McManus and second by Alderman Jerry Mizell to approve the minutes of the previous meeting held on April 13, 2011 as presented; MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


Moved by Alderman William Carrell and Seconded by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of freestanding electric range for the Girl Scout House for a cost not to exceed $450.00 as a part of the Park Restoration Project;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea









Moved by Alderman William Carrell and Seconded by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of a refrigerator for the Girl Scout House for a cost not to exceed $450.00 as a part of the Park Restoration Project;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea





Moved by Alderman William Carrell and Seconded by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of kitchen faucet for the Girl Scout House for a cost not to exceed $75.00 as a part of the Park Restoration Project;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea






Moved by Alderman William Carrell and Seconded by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of bathroom sink faucet for the Girl Scout House for a cost not to exceed $60.00 as a part of the Park Restoration Project;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea

Moved by Alderman William Carrell and Seconded by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of 8 folding card table and chair sets to replace those purchased by the Bridge Club members at a cost not to exceed $900.00 as a part of the Park Restoration Project;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


The Committee discussed and agreed to wait on the purchase of a tractor/bush hog hoping the one the City has will last the summer.







Moved by Alderman William Carrell and Seconded by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of double sink for the Girl Scout House as a part of the Park Restoration Project;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea





Moved by Alderman William Carrell and Seconded by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of cabinets/vanity and countertops for both kitchen and bathroom for the Girl Scout House for a cost not to exceed $1,800.00 from New Wave Homes & Improvements (this price includes installation) as a part of the Park Restoration Project;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


Moved by Alderman William Carrell and Seconded by Alderman Jerry Mizell to recommend to the full Council to take action on the purchase of bathroom door/hardware for the Girl Scout House as a part of the Park Restoration Project;
MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


The Committee didn’t need to take action on lighting repairs due to flooding. Keith Stokes our Head lineman has repaired the lights.



Parks & Recreational Director Pris Abell had told the Committee the floors in the G.S House were weeping due to the flooding and the water heater and furnace had been red flagged until professionals have approved and signed off. Pris also made it known that she buys local to support the City of Metropolis.


Moved by Alderman William Carrell and second by Alderman David McManus to adjourn; TIME 2:22 MOTION CARRIED
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


















TIME: 1:00p.m.
DATE: Wednesday April 13th, 2011
PLACE: Council chamber in City Hall

ROLL CALL:
William Carrell Present
Kim Brown Present
McManus Present
Jerry Mizell Present

Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on March 16, 2011 as presented; MOTION CARRIED:
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


Moved by Alderman Jerry Mizell and Seconded by Alderman Kim Brown to recommend to the full Council to take action on the purchase of a pool Vacuum from A-1 Midwest for the price $4,815.00; MOTION CARRIED
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea




Moved by Alderman William Carrell and Seconded by Alderman David McManus to recommend to the full Council to take action on hiring of lifeguards for 2011 season; MOTION CARRIED
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea

Moved by Alderman Jerry Mizell and Seconded by Alderman William Carrell to recommend to the full Council to take action to purchase and installation of a 30’ flag pole for the American Legion Park in the amount of $899.00; MOTION CARRIED
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea

Motion taking action on a storage building and pad for the Soccer Complex was tabled needing more information.

Moved by Alderman Jerry Mizell and Seconded by Alderman David McManus to recommend to the full Council to take action on an irrigation system with pump for the water line at the Soccer Complex in the amount of $11,650.00; MOTION CARRIED
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea




Moved by Alderman Jerry Mizell and Seconded by Alderman David McManus to recommend to the full Council to take action on the Football field layout and parking lot; MOTION CARRIED
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea


Moved by Alderman Jerry Mizell and Seconded by Alderman David McManus to recommend to the full Council to take action on the purchase of a finish mower in the amount of $2,250.00 from Little Tractor and Equipment; MOTION CARRIED
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea




Moved by Alderman William Carrell and second by Alderman Jerry Mizell to adjourn; TIME 1:27 MOTION CARRIED
William Carrell Yea
Kim Brown Yea
McManus Yea
Jerry Mizell Yea











DATE: Wednesday, March 10th, 2011
TIME: 2:09p.m.
PLACE: Council Chambers in City Hall

ROLL CALL:
Carrell Present
Brown Present
Barfield Present
McManus Present


Moved by Alderman William Carrell and second by Alderman David McManus to approve the minutes of the previous meeting held on February 2nd, 2011 as presented; MOTION CARRIED:
Carrell Yea
Brown Yea
Barfield Yea
McManus Yea


Moved by Alderman David McManus and second by Alderman Kim Brown to recommend to full Council to accept action on the assistance to Fire Fighters Grant at 5% match; MOTION CARRIED:
Carrell Yea
Brown Yea
Barfield Yea
McManus Yea








Keith Davis also addressed the Committee about the garage doors at the Fire Station. Keith told them the strips on the bottom of the doors need replacing. He added that we could put all new doors for the price of $5,440.00. The Committee recommended to be brought full Council for a decision.



Moved by Alderman William Carrell and second by Alderman David McManus to go into Executive Session to discuss items listed on the agenda;
Time 2:24 MOTION CARRIED
Carrell Yea
Brown Yea
Barfield Yea
McManus Yea


Moved by Alderman William Carrell and second by Alderman Charles Barfield to approve the minutes of the Executive Session and they remain closed;
Time 2:45 MOTION CARRIED
Carrell Yea
Brown Yea
Barfield Yea
McManus Yea



Moved by Alderman William Carrell and second by Alderman Charles Barfield to adjourn;
MOTION CARRIED:
Carrell Yea
Brown Yea
Barfield Yea
McManus Yea













DATE: Tuesday, February 2, 2010
TIME: 2:00 p.m. (2:47 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen William Carrell, David McManus, Jerry Mizell, Robert Midnight, Nathan Anderson, and Charles Barfield with Alderman David Daugherty and Alderwoman Kim Brown both absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, City Clerk Brenda Westbrooks, Park & Recreation Director Pris Abell, and Steve Vantreese.

ROLL CALL
Carrell Present
Brown Absent
McManus Present
Mizell Present

Moved by Alderman William Carrell and Second by Alderman David McManus to approve the minutes of the previous meeting held on December 18, 2009 as presented: MOTION CARRIED
Carrell Yea
Brown Absent
McManus Yea
Mizell Yea



Sports Park Project


This was discussed in closed session of today’s (02-02-10) Water, Light & Street Committee Executive Session.



Roof for new ball field dugouts

Alderman William Carrell reported that the tubing frame work for the dugouts was installed for corrugated metal roofing to be attached. It has been suggested that Sun Screen be installed instead. The association is concerned sun screen will not provide a dry place for the players in case of rain. Metal will stay in place where sun screen will require removal and replacement. Another concern was that the framing may not be sufficient to hold the weight of snow. The dugouts are 10’ X 20’ with corrugated metal snow should not be a problem.
Alderman Carrell asked what the Committee and Council Members pleasure was for the dugout roofs.
The consensus of the Committee and Council Members present was to go with metal as previously approved and funding appropriated for.





Update on Concession Building for New Soccer Complex

Alderman William Carrell reported that Massac Unit I is moving forward with a plan and date for construction for the new soccer concession building.
Mr. Louis Bowles has volunteered to help the City and the School with coordinating work including free labor, contractors and obtaining material. Mr. Bowles will be an asset to the City and the School and comes with 40 years of experience.
The Soccer Association has given a plan with their suggestions for consideration, which has been reviewed by Unit I, Mr. Bowles and Alderman Carrell. Unit I has suggested that we as a team support the new concession building being of the same design as the ball park concession, which won’t change the integrity of the Sports Park.
Unit I will add 8’ X 27’ storage area in back of the concessions with at least 1 door to the outside and one from the concession area with possibly a petition in center dividing storage area in two sections. Unit I will be contracting out work they can’t do or do in a timely manner to complete the project. They believe we are looking at a 4 month project.
The consensus of the Committee was to stay with the original plans as presented to Unit I to complete the Project.

Moved by Alderman William Carrell and Second by Alderman Jerry Mizell to adjourn: MOTION CARRIED – TIME: 2:55 P.M.
Carrell Yea
Brown Absent
McManus Yea
Mizell Yea





DATE: Monday, July 27, 2009
TIME: 6:00 p.m. before regular Council Meeting
PLACE: City Hall Council Chambers

PRESENT:
Aldermen William Carrell, David McManus, Jerry Mizell, Robert Midnight, Nathan Anderson, David Daugherty, and Charles Barfield; Mayor Billy McDaniel, City Clerk Brenda Westbrooks, CFO Patricia Suttles, Pris Abell, Tim Lawson and Kim Brown.

ROLL CALL
Carrell Present
Corzine Deceased
McManus Present
Mizell Present

Moved by Alderman William Carrell and Second by Alderman David McManus to approve the minutes of the previous meeting held on May 6, 2009 as presented: MOTION CARRIED
Carrell Yea
Corzine Deceased
McManus Yea
Mizell Yea






Budget Items for 2009 – 2010 Sports Park Soccer & Ball Parks
(Baseball Fields)
Finish Dugouts (need to add protective piping $11,000
on top of fences)
Bleachers (6) $10,500
Fields $ 8,500
Water Fountains (3) $ 1,500
Finish lighting (already in the budget) $30,000
Difference needed to finish ball fields $42,000

(Soccer Fields)
Water Lines $63,000
Dirt work for fields and to cut parking lot $ 5,000
Seed and Fertilizer $10,000
Rock (parking lot – 1500 ton) $17,250
Total to finish Soccer Fields $95,250

Total of $130,000 would need to be added to the budget to complete both the baseball and soccer fields in the Sports Park.

Signs at Soccer Field
Mr. Tim Lawson who is with the Massac Co. Soccer Association was at today’s meeting to ask permission for the association to place signs acknowledging supporters of the association on the fences of the fields.
No one had any objections to the signs being attached to the fences but did tell Mr. Lawson to check with Penny Emery to make sure of all sign regulations. He was also told that the City used Jon Holland to make signs for the City’s Community Center building and they were well pleased so he might want to talk with him on their signs as well.



Mr. Lawson was asked to have one sign state “Metropolis Sports Park/Home of Massac Co. Soccer.” He said they would have no problem with doing that.
No motion made just a general consensus and understanding.

Not on Agenda

(Football League Request)
Alderman Bill Carrell told the Committee that he has received a letter from Brenda Copley requesting the City set aside a portion of the Sports Park for the Football Leaque and that she would like to have it by this August. He said there is not enough time to do that by August and the Committee would be discussing it at a later date.


Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME: 6:42 p.m.
Carrell Yea
Corzine Deceased
McManus Yea
Mizell Yea








DATE: WEDNESDAY, MAY 6, 2009
TIME: 2:00 P.M. (2:49 P.M.)
PLACE: CITY HALL COUNCIL CHAMBERS
PRESENT: Alderman William Carrell, Richard Corzine, Sr., David McManus, Jerry Mizell, Robert Midnight, Nathan Anderson, Charles Barfield and David Daugherty. Also present was Mayor Billy McDaniel, Parks & Recreation Director Pris Abell, Corporate Counsel Rick Abell, CFO Patricia Suttles, Economic Developer Andy Clarke, and Terri Johnston.
ROLL CALL
Carrell Present
Corzine Present
McManus Present
Mizell Present

Moved by Alderman Richard Corzine, Sr. and Second by David McManus to approve the minutes of the previous meeting held on April 15, 2009 as presented: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Yea

Moved by Alderman Richard Corzine, Sr. and Second by Alderman Jerry Mizell to recommend to the full Council to deny a request from Massac Co. Housing Authority for a swimming pool pass: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Yea

Not on agenda but discussed:

Pris Abell reported that the anti Boretex Drain will hopefully be installed before May 30, 2009.
She also advised that she needed another sump pump at the pool.
Pris will present a list of names with her recommendations for lifeguards at the pool this year at Council Monday May 11, 2009. Would like to have Lacey Clanahan Barnhill as pool manager and she has agreed to a salary of $400.00 per week.

2 dugouts at the ballpark need to have repairs made to them.
Shuffleboard area at Girl Scout House has sustained damage and need some roofing and crown repaired.

Moved by Alderman Jerry Mizell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME 3:13 P.M.
Carrell Yea
Corzine Yea
McManus Yea
Mizell Yea










DATE: Wednesday, April 15, 2009
TIME: 2:00 p.m. (2:38 p.m.)
PLACE: City Hall Council Chambers

PRESENT:
Aldermen William Carrell, Richard Corzine Sr., David McManus, Robert Midnight, Nathan Anderson, and Charles Barfield with Aldermen Jerry Mizell and David Daugherty both absent. Also present were Mayor Billy McDaniel, Corporate Counsel Rick Abell, CFO Patricia Suttles, Park & Recreation Director Pris Abell and City Clerk Brenda Westbrooks.


ROLL CALL
Carrell Present
Corzine Present
McManus Present
Mizell Absent


Moved by Alderman William Carrell and Second by Alderman Richard Corzine Sr. to approve the minutes of the previous meeting held on January 21, 2009 as presented: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Absent



Basketball Court Location
Alderman William Carrell said we have discussed this before and he had a drawing of the Sports Park and the present fields.
Alderman Carrell suggested locating the basketball court on the north side of the property.
Pris Abell said she thought the area from the skateboard park going toward Metropolis Street has an area 81’ X 50’ that is 125’ before the drainage area and would be the best location.
Alderman Carrell said that if there is enough room he has to agree with her.
Alderman David McManus questioned parking.
The consensus was to table this discussion until exact measurements can be obtained. Alderman Carrell asked everyone to go to the Sports Park and look at the different areas before the next meeting.


Moved by Alderman Richard Corzine Sr. and Second by Alderman David McManus to table action on basketball court location until the next committee meeting: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Absent







“Reaching for Kids and Youth of Massac Co.”
Mrs. Vogt talked with Alderman Carrell to see about funding for her program. Her program cost is $25,000.
The City funded last years as budgeted but during the budget process it was decided to pay the 2008 funding but not to budget or fund 2009 due to needed budget cuts.
Alderman Carrell said that takes care of that then. There is no funding for 2009.


Mowing Bids for City Parks & Other Areas
Pris Abell provided everyone with copies of the bids for the City’s mowing contract for 2009. There were 12 packets picked up with only 6 being submitted and they are:
1) Darrell Darnell $790.00 per week
2) Smith Lawn Care $750.00 per week
3) Blain Funkhouser $859.00 per week
4) S. Pegram $855.00 per week
5) Kim Canada $625.00 per week
6) Darryl Neill $840.00 per week

There were concerns regarding the low bid. Some were
concerned that they couldn’t make it at that price and that they
only have a 42” riding mower and do not have a spraying license.
Alderman McManus said that 3 years ago this happened to us and the Person mowed a week and quit. He didn’t have the proper equipment or man power to do the work.
The final consensus was to take the second low bid of Smith Lawn Care for $750.00 per mowing.


Moved by Alderman David McManus and Second by Alderman Richard Corzine Sr. to recommend to the full Council to accept the bid from Smith Lawn Care in the amount of $750.00 per week to mow the
City’s Parks and other grassy areas as specified in bid specs: MOTION CARRIED
Carrell Yea
Corzine Yea
McManus Yea
Mizell Absent


Not on agenda but discussed:

Pris Abell reported that Jones Fence Co. has been delayed due to weather but guarantees to be here next week.
She also reported that she met with Spear Corporation this morning at the City Pool for the anti Boretex Drain and that we have been awarded hosting the American Legion Senior District Tournament to be held July 12th & 13th.

Mayor McDaniel said he will try to get the boy’s camp to come in and cleanup our parks.

Alderman David McManus said he has complaints that lights are being left on in the parks during the day.
Mayor made note to check on this.




Alderman William Carrell said he has complaints on fields at Legion Park that a couple of kids have been hit with balls due to poor lighting.
Pris Abell said those lights were adjusted last year but she bets the weight from the recent ice storm tipped them down.
The consensus was that when it dries up enough and weather permits the City can re-adjust them.

Leased bobcat
Mayor McDaniel said that we are leasing a bobcat from McKeel for a cost of $3,000 a month. Greg at McKeel is willing to sell that bobcat to the City for $30,000. It sells for $40,000 or $52,000 with clam shell.
Mayor also said that to buy a clam shell for the backhoe, installed would be $6,500.
Mayor McDaniel said that if the Council agreed, when we receive the FEMA reimbursement funds he would like to purchase the Bobcat; Clam Shell for Backhoe and 3 Generators (1 for Public Works; 1 for Community Center; and 1 for City Hall).
The Mayor also said that Greg is willing to wait on stimulus money for the check.
Alderman Nathan Anderson said he has no objection but would like to see the men haul the bobcat instead of driving it from place to place. That would save not only time getting to and from jobs but hours on the machine.






Mayor McDaniel said that if everyone is ok with it he would like to have everything dumped at the old UCC Plant area then hire Jerel Childers to haul it to the burner once a month. He charges around $55 a semi load to haul. He said he felt this would save time and be cheaper.
Everyone seemed to agree with the Mayor.

It was brought up that the 600 block of E. 6th Street has a sewer problem with several on 1 line causing several backups.

Alderman Nathan Anderson said that in front of the Primary School he sees gray water running through the pipe down 9th Street and it smells. It is in the area of the school cafeteria.
Mayor made note to check it out.

Moved by Alderman William Carrell and Second by Alderman David McManus to adjourn: MOTION CARRIED – TIME 3:37 P.M.
Carrell Yea
Corzine Yea
McManus Yea
Mizell Absent